PEP R&Rs...

PEP Roles & Responsibilities


President:

·Schedules, creates the agenda in conjunction with the Secretary
·Presides at all meetings of the PEP Citywide and Executive Board
·Acts as the primary resource on matters pertaining to the PEP Citywide or impacting the PEP Citywide mission
·Functions as a liaison to the Superintendent’s Office and other district offices, consulting with appropriate district staff on issues of mutual concern and to apprise the district personnel of proposed PEP Citywide activities
·Obtains necessary permits for PEP Citywide activities and events
·The President or his/her designee shall attend the required monthly meetings reporting all pertinent information to the general membership at the next scheduled PEP Citywide meeting
·Shall serve no more then two consecutive terms


Co-Vice President (Two Positions):

·Performs the duties of the President in his/her absence or inability to serve
·Notifies the Executive Board of meeting changes in a timely manner
·Shall serve as liaison between local PTO and PEP Citywide in order to keep lines of communication open between the two
·Shall attend the required monthly meetings reporting all pertinent information to the general membership at the next scheduled PEP Citywide meeting
·Shall act as the Chairperson of the membership committee
·Shall assist in appointing Chairpersons of approved projects as decided by the Executive Board


Secretary (Two Positions: Recording & Administrative):

·Records, copies and distributes the minutes of all general and Executive Board meetings
·Presents or answers questions about the meeting minutes at each general PEP Citywide meeting
·Assists the President in setting the agenda for the general and Executive Board meetings
·Distributes meeting agendas in advance
·Maintains a current copy of the PEP Citywide Constitution and Bylaws
·Coordinates all PEP Citywide correspondence to ensure that all necessary information is disseminated to the PEP Citywide membership
·Coordinates the receipt of general PEP Citywide mail and distributes items to the individuals and/or positions as appropriate
·Shall be responsible for public relations and nominations/elections of new officers
·Shall be responsible for the coordination of the social programs